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Software – Scheduling – Project management

Does anyone have a simple comprehensive project management template for this ride? This is my first time. We have a team of 8 plus support staff of 4. Figure someone has a good working foundation we could scale down to our needs.

23 Replies

Sandaltan ., March 11, 2017 at 4:14 pm

Our Glorious Team Leader suggests that you study the two links at the top,”THE RIDE” and “REGISTRATION”, take some notes and then enter “Have fun” as your final note and the foundation for this project.



Brian Wallenburg, March 11, 2017 at 4:22 pm

Software, scheduling and project management is taking it really far for RAGBRAI! Check out the forum topics and what Sandaltan says and you’ll be fine. That being said, if you have specific questions, there are a lot people more than will to help answer your questions.


GORDON BROWN, March 13, 2017 at 6:28 am

Ragbrai don’t care about your project.
Ragbrai don’t care about your schedule.
Ragbrai don’t care about your planned activities.

Ragbrai is fun on a the fly, fun on the horizon, fun on the climb, and the decent, fun during the nap, during the beer stop… FUN as those great little towns that unfold for you and I.

Any app or program you find better not depend on an internet or cell phone connection during the business day. Ragbrai don’t care about being connected. Seriously… you can’t get a connection during the 7am to 10 pm hours due to the system overload.


KenH, March 13, 2017 at 7:10 am

I’ve never heard of anyone here using project planning software to manage their RAGBRAI experience! The very notion gives me the creeps. I honest thought this was just a spam topic.

But if that is what you really want to do I would ask a charter like Pork Belly Ventures. RAGBRAI is a job for them and a rather complex one at that. If anyone associated with RAGBRAI uses a tool like that it would be the Register and the bigger charters. Pork Belly has always been willing to give me an answer to off the wall questions, and the Register might too so its worth asking them.

Try to have a piece of pie now and then even if it is not in the plan and try to talk to some folks you bump into even though they are not on the org chart….


Nico ZZZ, March 13, 2017 at 12:15 pm

Gringonick’s Comprehensive Project Management Template for Ragbrai:

-Always stop at the first Bloody Mary offering
-Always stop at the Iowa Craft Beer truck
-Nap under at least one tree in a town square or park each day
-Vodka Lemonade in the afternoon
-Eat meat in every town
-Pie, ice cream and root beer floats when you have room in the belly
-Talk to people in the lines, chat with the locals, chat with fellow cyclists

Ride On!


RDaryl Daryl, March 13, 2017 at 1:19 pm

Don’t rush through your riding day in order to meet up with your support “staff” (that should be a four-letter word) in the overnight town. You can spend quality time with them at home. Our goal is to spend 12 hours “on the road” away from the overnight towns daily.
Encourage your support to have an adventure of their own – either completely off route, in the meeting town, or in the overnight town. Suggest having them spend at least 6 hours in a meeting town one day watching the crowd of riders evolve through the day. Success will be if they arrive in the overnight town AFTER you arrive.
Slow down. Each day should be unique and not pre-planned. Forget everything else in life. Let go of your “smart” phone dependency. Visit a corn field. Stay hydrated. Never go into the overnight town hungry. If not having fun, lower your standards.


Gypsy Rose, March 14, 2017 at 7:51 pm

“Project Management” for RAGBRAI?

Does not compute . . .

~ Kevin


Sandaltan ., March 15, 2017 at 9:51 am

These three will manage your project for pie.



aredgar, March 15, 2017 at 3:35 pm

Tim – Don’t let the magpies give you a hard time – there’s nothing wrong with planning or using the right tool for the job – especially first time with 12 humans and associated vehicle(s). In fact, the better you plan the more relaxed everyone is likely to be. I’ve travelled with C’est la Vie groups and it usually means a lot of wasted time and money. Make no mistake, the best advice for RAGBRAI is still ‘patience, patience, patience’ and you need to absolutely be open to whimsy but, in my limited experience, it will help to have a shared plan for the key elements.
It doesn’t look like anyone has offered up the template you asked about but, to me, it seems as natural as the training template or packing lists that are available here. So, if you don’t get a better offer, ping me and we’ll put one together.


Gypsy Rose, March 15, 2017 at 5:56 pm

These three will manage your project for pie.

Hey, Sandaltan,

It’s been a few years since your visit to Vermont! Nice to see that photo again.

Looking forward to heading to Iowa again in July, and, yes, we’ll project manage for pie!!

~ Kevin


Jason Kuehnhold, March 16, 2017 at 4:35 pm

Last year prior to the ride, I used the “Add Event” function on my Iphone calendar app and added my friend as an invitee. For each day I included information regarding End Town, Homestay Address, Host’s Name and Phone #, total milage for the day, that days theme, and that night’s entertainment. This way if we were to get separated we both had the information we needed to find that night’s home.

Other than that, RAGBRAI for me is spontaneous. No schedules, or agendas. All the logistics were planned out far in advance and consisted of what do I bring on my bike and what do I leave in my bag… and how do I charge all of my electronics :)

As for the support staff, groceries and supplies were picked during the day as needed in towns along the support route. 1 piece of advise for your support group would be to comb the area for items left behind before they depart for the day. I left behind a entire tube of chamois creme and my support driver found it. You can say he literally save my butt! :)


“Bicycle Bill”, March 16, 2017 at 7:38 pm

There’s an old military truism which states that “no battle plan survives contact with the enemy”.  Your ‘management program’ will face the same fate once it meets RAGBRAI and the real world … RAGBRAI and the real world will most certainly prevail.  You can plan everything for your “Dirty Dozen” right down to the last detail; but there are going to be something like 15K or 20K people out there each day who will not be privy to your plans and cannot be expected to act in a manner that will not throw the proverbial monkey-wrench into the works.

And then there’s Mother Nature, Father Time, and Madame Fate/Dame Fortuna who — even if they DO get your memo — just plain won’t give a shit.

As I’ve said on this site many many time before, this is RAGBRAI and not the Tour de Iowa with feed zones, hand-ups, team cars, closed roads, and police escorts.  Phuque Strava or personal bests.  Your best ‘management program’ will be to start each day with the barest minimum of structure and with one goal only; that goal being to safely complete the day’s ride and get to the next overnight town before dark.  The ‘tactics’ that will best serve you will be flexibility, a good sense of humor, and an ability to improvise on the fly.

Good luck.



Anonymous, March 17, 2017 at 5:29 am

You hit the nail on the head Bicycle Bill!

Pack the bare minimum.
Planning is EVERYTHING and that’s why we don’t do that.
Shut the phone off.
Forget about your troubles.
Patience and being nice to others is always a good thing.

When you see a lone rider who is struggling, ride alongside for a bit with words of encouragement and your day will be great no matter how crappy the weather.


Amanda, March 17, 2017 at 8:05 am

I am just wondering what you are planning to include on this project management tool. Like who drives the vehicle? Or who needs more ice? I use to do the “planning” for our group. Made maps to each hosts house, sent out a packing list, made personal contact with each host, kept everyone up to date with what was happening, printed out the driver’s maps, bought gifts for the hosts, got everyone’s cellphone numbers to share and more. I would say that was all pre-planning. And I did enjoy it, most of the time! So I guess each to their own, but once I was on the actual ride, I figured everyone could fend for them selves. I don’t do maps any more, just give out addresses. We all have each others numbers so I don’t have to do that. We all bring a few gifts for the hosts. Easier now!


Clyde Halsrud, March 17, 2017 at 10:24 am

Should I be lucky enough to make the “cut” this will be my first ride. I grew up in Iowa and have always wanted to take the plunge. I have not planned for the ride nor do intend to do so other than I am going to pack a bag, tent, and sleeping bag and sleep under the stars at each overnight town. I don’t have a support team and I don’t plan to seek refuge in a motel or home. At this point I do not know how I am going to get back to my car. I am contemplating riding back on my bike (but does not sound like a very good idea). Looking to simply enjoy everything that RAGBAI is. So there it is. Looking for any thoughts you might have.


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