The way you created your post does not allow for replies so I put out a new thread.
I’m not sure what benefit splitting your group between 2 charters would be but I’d stick with 1 charter. And if you all use PBV’s tent service you can register as a group within PBV and they’ll put you in adjoining tents each night in the tent village.
As far as being far out of town it depends what you think far is. Not many charters are small enough to be right in the center of town anyway. And with nothing else to do the typical 1-2 mile walk to downtown is no big deal. Once there was a 2.5 mile walk in 2017. But you can pedal in also especially if you buy some clip in pedal platforms. Plus there is a shuttle bus.
For meals PBV has 3 included and 4 others you can purchase. The line moves so fast you’ll get better service then restaurants in town usually. And you’ll be sick of the carnival like food booths quickly.